Job Responsibilities

• Provide support in the allocation and financial management processes of the Regional Pooled Fund for Eastern and Southern
• Review and advise on the clearance of the project budgets and grant agreements.
• Review and advise on budget amendments or no-cost extension requests.
• Regular follow-up with IP to obtain financial reports.
• Review of interim and final financial reports and supporting documents to ensure compliance with the signed grant agreements, budgets and guidelines.
• Follow up on disbursement of funds and refund of balances from partners. 
• Review of grant agreements and supporting documents to ensure accuracy, consistency, reasonableness, compliance with the United Nations Financial Rules and Regulations (UNFRR) and the Country-based Pooled Funds (CBPF) Guidelines.
• Receipt & review of audit reports from contractors and ensure projects records are updated as necessary.
• Provide support in implementing the financial aspects of the Pooled Fund’s Accountability Framework
• Conduct financial spot-checks in line with the Pooled Fund’s operational modalities.
• Facilitate and provide support during audits, at the project and fund level, as requested, including assistance with vendor contracting, supporting the planning process and assisting in the follow-up of critical audit findings.
• Liaise with partners, staff in Country Offices, HFU staff and other third parties in verifying expenditure supporting documents during spot-checks, review of financial reports, capacity assessments and audits.
• Assist with the submission and return of Partners’ financial documentation for spot-checks in OCHA Country offices.
• Provide support to the implementation of the monitoring pillar of the Fund’s accountability framework
• Contribute to the development and implementation of monitoring plans in line with allocation funding modalities.
• Participate in planning and actual field project monitoring together with other OCHA staff in countries with ESAHF project implementation.
• Participate in the request and review of partner due diligence information/document submissions and corresponding status update in Grant Management System (GMS).
• Assist with updating the project monitoring timelines, results and recommendations in the GMS.
• Facilitate knowledge-building and knowledge-sharing on finance, monitoring & evaluation within the fund’s implementing partners
• Identify and synthesize finance, monitoring and evaluation best practices, lessons learned and recommendations to be integrated into fund management efforts and channeled into decision-making processes.
• Promote awareness of guidelines, operational manuals, clauses in partner agreements, UNFRR and best practices.
• Plan and participate in trainings to implementing partners and other stakeholders.
• Oversee Compliance activities in the Fund
• Serves as the primary focal point on compliance for the fund.
• Keeps abreast of latest developments, liaises with other humanitarian organizations, etc., ensures appropriate financial monitoring and reporting mechanisms in line with global country-based pooled fund guidelines. Manages the response to cases of alleged fraud or misuse of funding by implementing partners in the fund.
• Provides appropriate follow-up to suspected and confirmed cases of fraud in liaison with the OCHA Oversight and Compliance Unit.