Job Responsibilities

• Set-up the project budget in Quantum, support in budget revisions, revise project awards and project status, check the unutilized funds, and invoice payments;
• Review project financial reports and transfer project budgets into Quantum;
• Generate financial reports from Quantum to help the management in decision making process;
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers, and other project related outstanding issues;
• Create requisitions in Quantum for development projects, register of goods receipt;
• Budget checks for requisitions, POs and vouchers;
• Support in checking and finalizing the Combined Delivery Report (CDR);
• Follow up on the procurement and recruitment items with the operations team; 
• Take corrective actions in addressing issues when they arise;
• Support in dashboards monitoring and provide guidance to other programme colleagues to maintain project data quality as per the corporate standards under the supervision of PSU such as risk management, programme quality assurance, transparency dashboards, and Key Performance Indicators;
• Support in preparing the information and liaising with partners and the auditing teams for audits, spot checks, micro assessment of partners and support implementation and follow up of audit recommendations for the projects in the office;
• Organize  events (such as trainings and meetings), including liaising with vendors, make purchases and make payments under the guidance of the supervisor; 
• Maintain and update online databases as supervised;
• Support in donor cost sharing agreement submissions on Quantum+
• Support the management of the projects and programme evaluation process by working with programme teams on the documents preparation and organizing stakeholders meetings;
• Liaise with colleagues on the project evaluation management responses and input the updated data management platforms (e.g. ERC, Quantum+) after the finalization; 
• Assist Head of PSU and Deputy Resident Representative in preparing amd uploading the Annual Results Oriented Annual Report and Integrated Work Planning, focusing on quality, completeness and relevance; 
• Assist the data entry of tasks related to programme planning and reporting both for UNDP and UNDP’s component in the UN Coorporation Framework;
• Lead the logistical organization of knowledge sharing, planning and reporting events and trainings;
• Take notes, draft letters and prepare memos in Lao and English;